This position’s primary focus is to provide support to the departmental Human Resource Specialist, and Accounting Division by assisting with; processing semimonthly and weekly payroll, personnel actions, KRONOS operations, recruitment; onboarding; and personnel training activities and assisting personnel with various payroll inquiries. The position is responsible for preparing personnel correspondence, entering employee information, maintaining various payroll documents, processing accounts payables, reimbursements and refunds, and providing customer service. Other duties include but are not limited to:
Provides customer service relations to a diverse population of personnel, citizens groups, volunteers, program participants, and visitors that meets the expectations of the City’s Customer Care standards. Greets visitors, assists with customer service at the department’s reception area and visitor center, interacts with the public in person, by phone and electronically, provides information related to various personnel matters and resources, employment, and other administrative processes and departmental information.
Assists with coordinating the onboarding of new hires for the department and prepares new hire packets. Maintains departmental employee files, records and reports. Processes personnel actions such as new hires, status changes, leave records, and salary adjustments.
Processes payroll including verification of timecard data and distribution of checks. Ensures the accuracy of leave balances in compliance with payroll and HR-related policy and procedures. Maintains various reports and records such as overtime and leave summaries.
Assists personnel with various payroll and HR-related inquiries. Meets with individual employees on payroll, and HR related information and assists and instructs them on payroll processing and maintenance.
Gathers and maintains various reports and other information and maintains spreadsheets.
Assists with facilitating in-house training sessions; related to various payroll, human resources, safety and accounting procedures. Acts as training coordinator of the department, tracks training per employee, registration etc.
Assists with processing annual evaluations, updates and maintains personnel records in MUNIS.
Process vouchers, travel reimbursements and requisitions into PeopleSoft.
Assists in annual personnel Background Checks and processes related forms.
Provides back-up for other accounting duties and cross trains in other department related tasks and provides back up as needed.
Attends staff meetings and training/information sessions related to HR/payroll information.
Assists in coordinating departmental recognition and service award ceremonies.
Performs routine office tasks such as typing, filing, phoning, faxing, and photocopying.
Assists with various department wide and city sponsored events as requested.
In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of related, full-time equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES: Depending on operational needs, may require a valid driver’s license and a driving record in compliance with City driving standards. SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Advance skill level in Microsoft Office Software suite to include Word, Excel, Access, Outlook and PowerPoint.
Experience in KRONOS, PeopleSoft and MUNIS, or HRIS software.
At least two years of previous payroll processing experience.
Exceptional customer service skills.
Knowledge of FMLA, Worker’s Compensation, ADA, FLSA, and OSHA laws and requirements.
Previous experience in facilitating, interviewing, onboarding and employee training.
Some experience managing position control and seasonal hiring.
If you join the City of Chesapeake as a full-time regular employee, the City will provide a foundation of benefits for you.
This is a highlight of specific aspects of the benefit program for full-time regular employees of the City of Chesapeake, such as retirement, life insurance, holidays, annual leave, sick leave, and paid time off. If you join the City, you will receive detailed descriptions of the benefit plans.