General Statement of Job
The purpose of this class within the organization is to oversee maintenance and operations of all parks, playgrounds and athletic fields, including special events and to oversee the preservation of the Town’s existing tree canopy. This class works independently, under limited supervision, reporting major activities through periodic meetings.
Reporting to the Director of Parks and Recreation, the Superintendent of Recreation Maintenance will be responsible for supervisory, planning and coordinating work in overseeing the day-to-day operations of the parks maintenance division of the Parks & Recreation Department and assisting the Director of Parks and Recreation in developing new recreation facilities and improving existing facilities. The Parks Superintendent will have supervisory responsibility for permanent employees as well as part-time and/or seasonal employees within the division.
This is an Exempt Position.
Duties and Responsibilities
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Oversees all parks, grounds and athletic field maintenance, turf management and project management operations.
Oversees the Town’s urban forestry.
Oversees and monitors a variety of projects such as the construction, renovation, and restoration of parks, athletic facilities, historic sites, cemeteries and assets;
Directs crew set up and break down for special events; coordinates ground maintenance with other department park projects and special events
Interacts with contractors, vendors, engineers, staff and purchasing agents; serves as the liaison with project engineers; develops and evaluates bids and reviews contracts, blueprints, site plans and project specifications.
Inspects contract work to ensure specifications are met.
Responsible for the effective supervision and administration of assigned staff including staff development, prioritizing and assigning work, performance management, employee relations, and related activities.
Provides performance direction, feedback, mentoring, coaching and training to staff. Promotes teamwork and collaboration.
Conducts annual employee evaluations; disciplines and/or counsels employees when needed; hires workers for seasonal positions.
Ensures staff is trained and certifications are current.
Prepares and monitors park maintenance budget and equipment purchases.
Negotiate sensitive issues and analyze conflicts and facilitate resolutions.
Submits timesheets for payroll.
Investigates and resolves mowing and work complaints from the Town's Zoning Department.
Interacts with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances.
Screens and responds to inquiries and complaints; provides information on policies and procedures.
Responds to citizen complaints and calls from police during regular hours; provides on call coverage after hours.
May be required to work evenings, weekends, holidays, overtime and shift work.
Works with other jurisdictions on joint projects including monitoring construction jobs.
Represents department at internal and external meetings and conferences.
Performs related work as assigned.
Examples of Essential Work (Illustrative Only)
Directs, supervises, trains and evaluates park facility maintenance operations and the work of park personnel involved in park maintenance, protection and preservation of the Town’s tree canopy, repair activities, special event support, facility management, and customer service delivery;
Inspects park areas and related facilities to identify maintenance, cleanliness and repair needs and assigns subsequent duties to the appropriate personnel, inspecting all projects upon completion;
Supervises the bi-annual process of winterizing and spring start-up activities for athletic fields, irrigation and other related facilities;
Inspects and supervises repairs as necessary on plumbing systems, playground equipment, picnic equipment, water fountains, restrooms, sports complexes, fences, rental shelters and related buildings and equipment;
Maintains thorough and accurate records on inventories needed for maintenance and repair activities and orders all parts as necessary;
Inspects public use facilities for safety features and assigns immediate repairs to remedy any unsafe area;
Prepares and submits budgets, controls expenditures, and performs other financial monitoring/accounting as required;
Helps to develop specifications and contract documents for vendor services, evaluates bids;
Oversees the work of private contractors;
Develops, plans, manages and implements contractual agreements with organizations and citizens, and ensures compliance of same;
Promotes and ensures an environment of employee safety by explaining all safety precautions and monitoring for their use;
Oversees the care and maintenance of all divisional vehicles, tools and related equipment;
Prepares reports and/or completes special projects for the Parks and Recreation Director as requested;
Makes recommendations as to policy and procedure changes to enhance efficient and effective operations;
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas;
Responds to citizens’ questions and comments in a courteous and timely manner;
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
Utilizes personal computer applications to include personal computers, word
processing and spreadsheets
Performs other directly related duties consistent with the role and function of the classification.
Responsibilities, Requirements and Impacts
Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.
Gathers, organizes, analyzes, examines or evaluates data or information and may prescribe action based on these data or information.
People include co-workers, workers in other areas or agencies and the general public.
Supervises or leads others by determining work procedures, assigning duties, maintaining harmonious relations, and promoting efficiency.
Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.
Requires responsibility and opportunity for achieving major economies and/or preventing major losses through the management of a moderate sized department, authorizing expenditures of large amounts of money or supervising the purchasing of high value materials, supplies and equipment.
Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.
Uses basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas and volumes and/or compute discounts and interest rates.
Communications involves the ability to read, write, and speak.
Reads technical instructions, procedures manuals and charts to solve practical problems, such as assembly instruction for tools, routine office equipment operating instructions, drawing and layout work; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.
Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.
Responsible for the actions of others, requiring development of procedures and constant decisions affecting subordinate workers, customers, clients or others in the general public; works in a very fluid environment with guidelines, but significant variation.
Complexity of Work:
Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.
Performs supervisory work involving policy and guidelines, solving both people and work related problems; requires continuous, close attention for accurate results and frequent exposure to unusual pressures.
Impact of Errors:
Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.
The impact of errors is moderately serious – affects work unit and may affect other units or citizens.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs medium work that involves walking, standing, stooping, jumping, stretching, or lifting all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or exceptional skill, adeptness, and speed in the use of fingers, hands, or limbs in tasks involving very close tolerances or limits of accuracy.
Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.
Supervises the handling/use of machines, tools, equipment or work aids involving extensive latitude for judgment regarding attainment of a standard or in selecting appropriate items.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Involves routine and frequent exposure to extreme heat and/or cold; wet or humid conditions.
Safety of Others:
Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).
Requires considerable responsibility for the safety and health of others.
Requires six years full time supervisory level public park maintenance or closely related experience.
The Town of Vienna provides a comprehensive employee benefits package.
The following is an overview of the benefits offered to all regular full-time employees of the Town of Vienna. Part-time employees who work 20 or more hours per week are only eligible for certain benefits at an adjusted rate.
Holidays / Paid Leave - Part-time employees accrue leave at half the rate of full-time employees. Leave time accumulation increases with service time.
Insurance - Access details on available health insurance, dental insurance, group life and accident insurance, group long term care insurance.
Retirement - Review the Virginia Retirement System, 401(a), 457 Deferred Compensation, ROTH IRA, Sworn Personnel Specific and Social Security.
Additional Benefits - Learn more about the Employee Assistance Program, legal resources, education assistance, flexible spending accounts, credit unions and direct deposit.
Line of Duty Act (LODA) - Learn about the Line of Duty Act and the benefits it provides for police officers and their beneficiaries.
For More Information
Please contact Human Resources at (703) 255-5724 for more detailed information.